Keeping office equipment clean is important for a healthy, long-lasting workspace, right?
So, you must always unplug devices before cleaning and use soft cloths with water or rubbing alcohol.
For computers and monitors, wipe screens gently with a cloth and use compressed air to clean keyboards. Also, phones and headsets should be wiped with disinfectant wipes. Moreover, printers, scanners, and copiers can be cleaned by wiping the outside and the glass surfaces. Desks and chairs should be wiped down regularly, and fabric chairs can be vacuumed. Other office gadgets, like fax machines and shredders, also need cleaning occasionally. Most importantly, regular dusting, organizing cables, and making cleaning a part of your routine will help keep the office neat and healthy.
What are the general cleaning guidelines for office equipment?
Office equipment cleaning is not only for health but also for the assurance of the life and performance of the equipment. When cleaning, always keep in mind to switch off and unplug any appliance to prevent electrical shock. But if you need any professional help with office equipment cleaning without any damage, the best Australian office cleaning service provider is near your door. So, why are you waiting? Hire us to keep it easy.
Computer monitors and screens
For the case of computer monitors and screens, a soft, dry microfiber cloth is best. If needed, lightly dampen the cloth with water or a specialized screen cleaner, not overly wet, avoiding harsh chemicals like alcohol or window cleaners. The pressure on the screen should not be hard to prevent damaging the pixels.
Keyboards
Dust and tiny particles love to gather on your keyboard, so it’s time to give it some attention. So, start by flipping your keyboard upside down and giving it a gentle shake, and watch the debris fall away. For those stubborn bits hiding between the keys, reach for some compressed air to blow them out. Next, you need to grab a slightly damp cloth or a disinfectant wipe and give the keys and surface a thorough wipe-down. If you’re up for a deeper clean, consider removing the keycaps if possible. As for your mouse, a simple wipe with a disinfectant cloth will do wonders. Don’t forget to clean around the sensor area with a dry cloth to keep it in top shape.
Phones and headsets
You need to regularly disinfect high-touch objects like phones and headsets. For your phone, you must wipe the handset and buttons with a disinfectant. When it comes to your headset, you have to clean the ear pads and microphones using a slightly dampened cloth or an alcohol wipe and make sure it’s not too wet.
Printers and copiers
The exterior surfaces of printers and copiers should be wiped with a damp cloth, and their paper trays should be cleaned of dust. To clean the interior, refer to the manufacturer’s instructions, using compressed air to blow off dust without touching sensitive parts like the drum or toner. Things to remember, wipe projectors and TVs clean using a microfiber cloth, and blow compressed air through vents to prevent overheating.
Office Desk
You start by completely clearing off your desk, and setting aside pens, papers, and any other items. The entire surface gets dusted with a microfiber cloth, reaching into all the nooks and crannies. Then, a cleaning solution of equal parts distilled vinegar and water comes into play, wiping down the surface thoroughly. Special care is given to high-contact areas like the keyboard and mouse. Once the cleaning is done, the surface is dried with a lint-free cloth, and for a finishing touch, a bit of furniture polish adds a nice shine.
Computer Screen
Before cleaning your computer, it is important to turn it off and unplug it. You mix equal parts distilled vinegar and water, then dip a microfiber cloth into the solution. As you gently wipe the screen, you focus on areas that tend to collect dust and grime. And finally, you must avoid using excessive moisture, which helps prevent any damage to the screen.
Laptop
Just like with your computer screen, you shut down and unplug your laptop. Moreover, you can use a vinegar and water solution to gently wipe down the entire surface, making sure to clean both the screen and the keyboard. As you finish up, you dry everything with a lint-free cloth. If you’re looking for that extra touch of shine, you might consider using a bit of furniture polish, but you stay cautious around the more delicate areas.
Office Chair
To keep your chair in top shape, you start by removing any cushions or pillows. You then clean the chair’s surface using a vinegar solution. And pay special attention to areas where dust and grime tend to accumulate. Before using the chair again, make sure it is completely dry.
Whiteboards
Regularly clean whiteboards with a wet towel to prevent residue from staining the surface over time. This maintains the board’s longevity and usability.
Halogen Lamps
Now it’s turn for halogen lamps, if you have actually. You know that halogen lamps tend to gather dust and dirt over time, which can reduce their brightness and efficiency. Dusting them regularly with a dry microfiber cloth, you help them maintain their optimal light output. It’s important to keep moisture away to avoid any damage or short circuits. Consistent cleaning helps to prolong the lifespan and performance of your lamps.
Telephones
Telephones, being high-touch items, require frequent cleaning to prevent the spread of germs. Disconnecting the telephone and wiping down all surfaces, including the handset and buttons, with a damp cloth, keeps them sanitary. Special attention to the mouthpiece and earpiece helps reduce bacterial buildup. Proper drying before reconnection ensures safe use.
Carpets
We know that carpets collect dust, dirt, and allergens, impacting air quality and overall cleanliness. So, regular vacuuming and periodic deep cleaning remove surface debris and deeply embedded dirt, maintaining the carpet’s appearance and longevity. Further, immediate spot cleaning of stains prevents permanent marks.
Walls
Walls, especially in high-traffic areas, accumulate dust, fingerprints, and smudges. Dusting from top to bottom and addressing stubborn marks with a mild cleaning solution ensures that walls remain clean without damaging the paint or finish. Regular maintenance prevents buildup and keeps the walls looking fresh.
AC Units
AC units, if not cleaned regularly, harbor dust, mold, and allergens, affecting air quality and efficiency. Turning off the unit, cleaning the filter, and removing dust from vents and exterior surfaces help maintain optimal performance. Professional servicing may be necessary for internal components to ensure they remain dust and mold-free.
Fans
Fans attract dust and debris as they circulate air, which affects their efficiency. Unplugging the fan and cleaning detachable parts with warm, soapy water keeps the fan running smoothly. Ensuring all parts are completely dry before reassembly prevents electrical issues and maintains the fan’s performance. Finally, shared equipment like copiers and fax machines should be frequently disinfected, especially in communal areas, to ensure a clean and safe environment for everyone. Regularly following these guidelines will help maintain a tidy, efficient, and sanitary office space.
FAQ’s
What is the golden rule of cleaning?
The golden rule of cleaning is to start in the cleanest area and move to the dirtiest to avoid spreading dirt.
What is the basic cleaning method?
The basic cleaning method involves dusting, wiping, and then vacuuming or mopping to ensure all surfaces are clean and free of debris.
What are the 5 cleaning standards?
The five cleaning standards are cleanliness, safety, efficiency, effectiveness, and compliance with regulations.
What tool is used for cleaning?
Common cleaning tools include microfiber cloths, mops, vacuums, brushes, and disinfectant wipes.
How to use chemicals to clean?
Use chemicals according to the manufacturer’s instructions, apply them to a cloth or surface rather than directly on the equipment, and ensure proper ventilation.
Final Words
Keeping office equipment clean is usually crucial for a healthy and efficient workspace. Regular cleaning helps maintain the equipment’s condition and promotes a better work environment.
By following simple guidelines for different devices, such as computers, phones, printers, and office furniture, and making cleaning part of your routine, you can ensure everything stays in good shape.
Regular dusting, organizing cables, and promptly addressing spills will help keep your office neat and functioning.
